How To Delete SharePoint Site: A Step-by-Step Guide (2023)
SharePoint is a powerful collaboration platform developed by Microsoft that allows organizations to create websites for sharing information and collaborating on projects. However, there may come a time when you need to delete a SharePoint site, whether it’s because the site is no longer needed, you want to free up resources, or you’re reorganizing your SharePoint environment. In this comprehensive guide, we’ll walk you through the step-by-step process on how to delete SharePoint site.
- 1 Why Delete SharePoint Site?
- 2 Step 1: Access SharePoint
- 3 Step 2: Navigate to the Site to Be Deleted
- 4 Step 3: Access Site Settings
- 5 Step 4: Under Site Actions, Select “Delete This Site”
- 6 Step 5: Confirm Deletion
- 7 Step 6: Verify Deletion
- 8 Step 7: Check the Site Recycle Bin (Optional)
- 9 Step 8: Review Site Deletion Notifications (Optional)
- 10 Important Considerations
- 11 Conclusion
Before we dive into the steps, let’s briefly explore why you might want to delete a SharePoint site:
- Redundancy: Over time, you may end up with multiple SharePoint sites that serve similar purposes or contain outdated information. Deleting redundant sites can help simplify your SharePoint environment.
- Resource Management: Unused SharePoint sites consume storage space and other resources. Deleting unnecessary sites can free up resources for more critical projects.
- Security: Deleting sites that are no longer needed can help improve security by reducing the potential for unauthorized access to sensitive information.
- Organization: As your organization evolves, you may need to reorganize your SharePoint environment. Deleting sites that no longer align with your current goals and structure can help keep things organized.
Now, let’s get into the steps to delete a SharePoint site:
Begin by accessing your SharePoint environment. You’ll need appropriate permissions to delete a SharePoint site. Typically, this requires being a site owner or having full control permissions.
Use the SharePoint navigation or site contents to locate the SharePoint site you want to delete. Click on the site to open it.
Step 3: Access Site Settings
Once you’re inside the SharePoint site you want to delete, click on the gear icon (settings) in the upper right corner of the page. From the dropdown menu, select “Site settings.” This will take you to the site’s settings page.
Step 4: Under Site Actions, Select “Delete This Site”
On the Site Settings page, scroll down to the “Site Actions” section. Here, you’ll find the option “Delete this site.” Click on it to initiate the deletion process.
Step 5: Confirm Deletion
SharePoint will ask you to confirm your decision to delete the site. Carefully review the confirmation message, which may include information about the permanent deletion of the site and its contents. If you’re sure you want to proceed, click “Delete.”
Step 6: Verify Deletion
After confirming the deletion, SharePoint will process the request. The time it takes to delete the site can vary depending on the size of the site and your SharePoint environment. Once the site is deleted, you’ll no longer be able to access it.
Step 7: Check the Site Recycle Bin (Optional)
SharePoint has a recycle bin where deleted sites are temporarily stored before they are permanently removed. If you need to recover a deleted site or its contents, you can access the site recycle bin and restore items within a certain timeframe.
Step 8: Review Site Deletion Notifications (Optional)
SharePoint may send notifications to site owners and administrators when a site is deleted. Review these notifications to confirm that the deletion has been successfully processed.
- Deleting a SharePoint site is a significant action and should be done with caution. Make sure you have a backup or copy of any important content or data from the site before deletion.
- SharePoint sites can be restored from the site recycle bin within a limited timeframe. If you accidentally delete a site, check the recycle bin for recovery options.
- Site deletion may affect links and permissions associated with the site. Consider how the deletion will impact other areas of your SharePoint environment.
Deleting a SharePoint site is a manageable process that can help you maintain an organized and efficient SharePoint environment. Whether you’re addressing redundancy, resource management, security, or organization, the steps outlined in this guide will assist you in deleting SharePoint sites when necessary. Always ensure you have a backup of critical content before proceeding with the deletion, and be mindful of the potential impact on links and permissions within your SharePoint environment.